Meeting Minutes

Y-Knot Board of Managers

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Organizational Meeting and Appreciation Dinner

Date: November 23, 2002
Location: Rotary Lodge, YMCA Camp Chingachgook
Present: Ron Byrne, Bob Chodkowski, Don Greenblatt, BJ Henry, Deb Katz, Dave and Meredith McComb, Stephen Mintz, Catie Moser, George and Cathy Painter, Michael Peluso, Toni Pond, Spencer Raggio, Bill Ranney, Colin Ranney, TJ Roode, Maryellen Rudolph, Fritz Smith, Jeff Sullivan, Chuck Thorne, David Whalen

Agenda:

Thanks and Celebrations: Rebecca Stanley, Mike Peluso, George Painter

Y-Knot Overview and YMCA Overview: George Painter

Mobility Cup 2003 Update: Rebecca Stanley

2003 Board Structure: George Painter

2003 Plan of Action and Operating Procedures: All

Chingachgook Waterfront Accessibility Plans for the Future: George Painter

The YMCA:

  1. Is the largest not-for-profit Community Service Organization in America

  2. There are about 2500 YMCAs across America, 60,000 volunteer policy makers serving on boards, 560,000 program volunteers

  3. The total revenues for the YMCAs in America in 2001 was $4.1 billion, used to meet the health, recreation, and social needs of 18.3 million people

  4. The strength of the YMCA is in the people who are brought together

  5. Volunteer boards set YMCA policy for the executive, who then manages the operation with staff and volunteer leaders

  6. YMCAs meet local community needs by offering hundreds of organized activities called programs (childcare, school outdoor education, health and fitness, camping, parent/child, Y-Knot, etc.)

  7. IN 2001, YMCAs celebrated 150 years of pioneering community service programs to meet the meets of the community (i.e. swimming lessons, Boy Scouts, basketball, volleyball)

Y-Knot:

  1. A sailing association for people with disabilities

  2. Volunteer driven YMCA community service program

  3. Volunteer board works and votes to set the purpose, goals, priorities, and policies

  4. Volunteer board recruits Y-Knot members and does fundraising to achieve the Y-Knot program goals

  5. Volunteer board establishes and works the annual Plan of Action to meet the Y-Knot purpose and goals

  6. YMCA staff manage the program with volunteer support to meet or exceed volunteer expectations

  7. YMCA staff provide

    1. Office support and administration (i.e. data base management, phone contact, mailings, accounting, membership revenue and donation deposits, written thank yours, reports, copies, payments) all of this information can be provided with full disclosure

    2. Facilities, boats, docking, storage, access to Lake George, food service and lodging (if needed)

    3. Staff support for sailing, instruction, boat maintenance, office, board support

    4. Insurance and tax-exempt status

Y-Knot Finances

There have been problems with the smooth processing of finances in the past. George has vowed to stream line and improve this entire issue. Expectations include: immediate collection and processing of clinic and regatta fees, prompt payment of invoices (30 days or less), quarterly or monthly reports for income and expense for Board review.

The Mobility Cup bid for 2003 was declined.

Everyone agreed the proper terminology is “Y-Knot.”

The group approved new Board and leadership for 2003. Executive Committee consists of President Rebecca Stanley, Vice President Michael Peluso, Vice President Spencer Raggio, Treasurer Ron Byrne, and Secretary David Whalen. Other Board Members elected include: Bill Ranney, BJ Henry, Bob Chodkowski, Chuck Thorne, Colin Ranney, Dave McComb, Don Greenblatt, George Malcolm, Maryellen Rudolph, Pam Polacsek, Patrick Standen, Peter Hogg, Stephen Mintz

Mike and Rebecca thanked everyone for their involvement in 2002. BJ Henry is Volunteer of the Year.

Nice dinner in Rotary Lodge.

George reviewed future plans for the waterfront to improve accessibility and efficiency.

Recorded by George Painter